ClientSubsalt Inc. + UT Southwestern Medical Center
DomainPrivacy-preserving data sharing · Enterprise adoption
Getting a High-Stakes Platform Rollout Right From the Start
Subsalt builds powerful privacy-preserving data sharing technology. When UT Southwestern began rolling it out across multiple user groups and use cases, they approached it intentionally — bringing in Kayvea to keep the implementation technically grounded and to support both user adoption and the realities of working with complex EHR data.
Kayvea partners with Subsalt to map platform capabilities to UTSW's specific workflows, permissions structures, and user groups. We build the operational documentation and governance guidelines each use case needs, and translate technical capabilities into clear, actionable processes for the full range of stakeholders using the system.
This is a rollout still in motion. Use cases are being established one at a time, each arriving with its own data questions, its own users, and its own definition of what good looks like. Kayvea's role is to make sure each new use case lands the same way: onboarding moves efficiently, workflows stay consistent across teams, and each new group starts from what the last one learned instead of from scratch. The documentation and governance grow alongside the platform, so every expansion compounds what UTSW gets out of it rather than restarting the learning curve.
Featured Tool — OMOP Navigator
We built UTSW's teams a plain-language reference for their OMOP environment: what data is actually available, what it was designed for, the quirks worth knowing before your first query, and worked examples for the questions teams really ask. OMOP is built to answer what happened to the patient — not how the clinic ran that day — so operational details like check-in timestamps aren't there by default, and a reference that says so plainly saves every new user the same painful discovery. New teams get oriented in days, asking questions the data can actually answer instead of learning the hard way — and the reference grows as each use case brings new data into scope.
ClientRTI International
DomainNIH-funded research · Nutrition for Precision Health, powered by All of Us · Data literacy
One Reference That Explains a Landmark Nutrition Study to Every Kind of Researcher
Nutrition for Precision Health collects an extraordinary range of data — questionnaires, dietary assessments, biospecimen results, wearable device streams — and the researchers who need it come from just as wide a range of domains. A nutrition scientist, a microbiome analyst, and a data engineer all need the same fields explained in very different ways.
Working alongside RTI on the program's informatics and coordination, Kayvea embedded directly in the project team — supporting vendor coordination, systems design, data sharing documentation, and data governance.
Featured Tool — Research Data Navigator
A searchable reference that pairs every field in the study with the context that's usually scattered across protocols, codebooks, and the memories of whoever set up the form — what it means, where it came from, how it was asked, and how the pieces fit together. Even expert researchers normally spend hours reconstructing that context. The Navigator makes it a few minutes' read.
ClientRTI International
DomainNIH-funded research · Down Syndrome Cohort Development Program · Data curation & CDE development
Bringing Transparency to Data Curation — 4,000+ Variables, One Shared Workspace
Harmonizing a study's variables against NIH Common Data Elements is painstaking work — and it usually happens in one curator's spreadsheet, invisible to everyone else until it's done. For the Down Syndrome Cohort Development Program (DS-CDP), Kayvea is doing that curation work alongside RTI — and built a tool to take it out of the silo.
Featured Tool — Data Dictionary & CDE Decision Tracker
The tool lets the team visualize 4,000+ variables across every data source in the study and see how each question was actually asked, in its original form context. Teams map variables to existing Common Data Elements with automated search against the NLM CDE Repository, flag where new CDEs need development, and log every decision with attribution as they review and sign off together. Curation stops being a black box: collaborators can see what was decided, why, and what's still open.
This work is part of a conversation we help lead in the field: Kayvea's Kate Burdekin is second author on "Common data element (CDE) and AI-enabled approaches for clinical data management: Workshop proceedings from the NIH INCLUDE Project" in the Journal of Biomedical Informatics (2026).
ClientRTI International
DomainSolutions Architecture & Digital Enablement · Enterprise technology adoption · Proposal enablement
Turning "Which System Do I Use?" Into a Two-Minute Answer
RTI International stood up a new function inside the enterprise — Solutions Architecture & Digital Enablement — with the mandate to help staff understand and adopt technology the organization had already invested in. Every new function like this faces the same catch: the need for it exists on day one, but the capacity to run it takes time to hire and build.
Kayvea was brought in to close that gap, accelerating the function's early priorities while the team built out its permanent staffing. The handoff was part of the plan from the start — the work was always meant to transition fully to the function's own staff. Working alongside the function's lead, we built a plain-language systems catalog that translates deeply technical platform details into guidance a proposal writer can use without first having to understand the underlying architecture, and documented it so the team could pick it up and keep iterating.
The result is a function that could show real value while it was still hiring. A proposal writer with a question about which platform fits their project gets to an answer in about two minutes, on their own — the kind of answer that used to take a round of emails. And because the catalog is documented, the permanent team can take it over and keep it current instead of rebuilding it.
Featured Tool — Technology Navigator
An interactive decision tool that asks a proposal writer a few plain-language questions about their project — what kind of data, who's collecting it, how sensitive it is — and walks them straight to the right platform. It explains why in the same plain terms, gives a maturity and readiness snapshot, and names who to talk to next. Behind the scenes, the same underlying data generates a full decision map, a browsable tool directory, and review documents ready for the platform owners themselves — so proposal writers and platform owners are always working from the same source.
ClientA Large Global Research Organization
DomainData strategy · Implementation readiness
Turning a Data Strategy Into Something Executable
A major global research organization had developed an ambitious enterprise data strategy. On paper, it was strong. The question was whether it would hold up once real teams started executing against it.
Kayvea evaluated the strategy through the lens of implementation practicality — assessing where it aligned with real-world workflows and where it didn't. We surfaced gaps that could slow adoption, identified operational constraints the strategy hadn't fully accounted for, and offered concrete recommendations grounded in how the organization actually operates.
Leadership came away with a clearer picture of what execution would actually require — and significantly reduced the risk of discovering those gaps after rollout had already begun.