ClientSubsalt Inc. + UT Southwestern Medical Center
DomainPrivacy-preserving data sharing · Enterprise adoption
Getting a High-Stakes Platform Rollout Right From the Start
Subsalt builds powerful privacy-preserving data sharing technology. When UT Southwestern undertook a broad rollout across multiple user groups and use cases, they approached it intentionally — bringing in Kayvea to make sure the implementation landed the way it should.
Kayvea partnered with Subsalt to map platform capabilities to UTSW's specific workflows, permissions structures, and user groups. We built operational documentation and governance guidelines tailored to how the organization works, and translated technical capabilities into clear, actionable processes for the full range of stakeholders who would be using the system.
The result was a rollout where every user group knew what they had, how to use it, and what good looked like — from day one. Onboarding moved efficiently, workflows were consistent across teams, and the implementation demonstrated the full value of what the Subsalt platform can do in a complex, high-stakes environment.
Featured Tool — OMOP Navigator
We built UTSW's teams a plain-language reference for their OMOP environment: what data is actually available, what it was designed for, the quirks worth knowing before your first query, and worked examples for the questions teams really ask. OMOP is built to answer what happened to the patient — not how the clinic ran that day — so operational details like check-in timestamps aren't there by default, and a reference that says so plainly saves every new user the same painful discovery. Teams get productive in days instead of learning the hard way.
ClientRTI International
DomainNIH-funded research · Nutrition for Precision Health, powered by All of Us · Data literacy
One Reference That Explains a Landmark Nutrition Study to Every Kind of Researcher
Nutrition for Precision Health collects an extraordinary range of data — questionnaires, dietary assessments, biospecimen results, wearable device streams — and the researchers who need it come from just as wide a range of domains. A nutrition scientist, a microbiome analyst, and a data engineer all need the same fields explained in very different ways.
Working alongside RTI on the program's informatics and coordination, Kayvea embedded directly in the project team — supporting vendor coordination, systems design, data sharing documentation, and data governance.
Featured Tool — Research Data Navigator
A searchable reference that pairs every field in the study with the context that's usually scattered across protocols, codebooks, and the memories of whoever set up the form — what it means, where it came from, how it was asked, and how the pieces fit together. Even expert researchers normally spend hours reconstructing that context. The Navigator makes it a few minutes' read.
ClientRTI International
DomainNIH-funded research · Down Syndrome Cohort Development Program · Data curation & CDE development
Bringing Transparency to Data Curation — 4,000+ Variables, One Shared Workspace
Harmonizing a study's variables against NIH Common Data Elements is painstaking work — and it usually happens in one curator's spreadsheet, invisible to everyone else until it's done. For the Down Syndrome Cohort Development Program (DS-CDP), Kayvea is doing that curation work alongside RTI — and built a tool to take it out of the silo.
Featured Tool — Data Dictionary & CDE Decision Tracker
The tool lets the team visualize 4,000+ variables across every data source in the study and see how each question was actually asked, in its original form context. Teams map variables to existing Common Data Elements with automated search against the NLM CDE Repository, flag where new CDEs need development, and log every decision with attribution as they review and sign off together. Curation stops being a black box: collaborators can see what was decided, why, and what's still open.
This work is part of a conversation we help lead in the field: Kayvea's Kate Burdekin is second author on "Common data element (CDE) and AI-enabled approaches for clinical data management: Workshop proceedings from the NIH INCLUDE Project" in the Journal of Biomedical Informatics (2026).
ClientA Large Global Research Organization
DomainData strategy · Implementation readiness
Turning a Data Strategy Into Something Executable
A major global research organization had developed an ambitious enterprise data strategy. On paper, it was strong. The question was whether it would hold up once real teams started executing against it.
Kayvea evaluated the strategy through the lens of implementation practicality — assessing where it aligned with real-world workflows and where it didn't. We surfaced gaps that could slow adoption, identified operational constraints the strategy hadn't fully accounted for, and offered concrete recommendations grounded in how the organization actually operates.
Leadership came away with a clearer picture of what execution would actually require — and significantly reduced the risk of discovering those gaps after rollout had already begun.