Services

Four services, one goal: data and AI that people actually use. Many engagements start in one service and move into another. An advisory review surfaces a gap, a prototype tests the fix, and implementation makes it stick.

Implementation & Adoption

Getting systems to land and pay off. We define what success looks like, keep delivery on track, and stay until people are actually using the system — not just until it goes live.

  • Requirements, success criteria, and baseline metrics
  • Workflow mapping and stakeholder alignment
  • Milestone tracking and vendor coordination
  • Documentation, training, and embedded rollout support
  • Adoption and outcomes review against the baseline
Ideal for Leaders and technology partners in the middle of a rollout, or after a launch that stalled.
See it in action Subsalt + UT Southwestern platform rollout · RTI Technology Navigator

Data & AI Product Design

From requirements to a working tool. For teams that know they need a data discovery tool, an analysis workflow, or an LLM or agent product, but aren't sure yet what it should do. We work with the people who will use it, build a working prototype fast, and hand off something a team or vendor can build on.

  • Discovery and requirements with end users
  • Rapid prototyping before a large build or purchase
  • Data discovery tools and reference navigators
  • LLM and AI agent workflow design
  • Handoff documentation for internal teams or vendors

"Kate transformed a concept into a practical, easy-to-use resource that helps researchers, proposal teams, and project leaders quickly discover, understand, and evaluate technology capabilities. The Technology Navigator makes complex technical information accessible and actionable for non-technical users, turning complex information into a valuable decision-support tool."

— Jenny Auman, Director of Solutions Architecture & Digital Enablement, RTI International

How we think about it

A light layer, not another multi-year catalog

Most organizations answer "which system do I use?" with a multi-year cataloging effort, where the value arrives at the end — if it arrives. We build the parallel path: a lightweight layer, delivered in weeks, that translates what each platform does into terms the whole business understands. It sits on top of the larger effort rather than replacing it, and along the way it surfaces what those programs are slowest to reveal — where capabilities overlap, which use cases are already approved, and who owns what.

See it in action OMOP Navigator · Research Data Navigator · Technology Navigator

Research Data Services

Hands-on expertise for complex research data. The detailed, standards-heavy work that research programs need and rarely have the capacity to staff.

  • OMOP CDM mapping and support
  • Common Data Element (CDE) mapping and harmonization to NIH standards
  • Data dictionaries, codebooks, and curation workflows
  • Data governance and IRB documentation
  • Multi-site data coordination
Ideal for NIH-funded programs, coordinating centers, and research organizations working with data across many sites, instruments, and standards.
See it in action Down Syndrome Cohort Development Program curation — 4,000+ variables, CDE Decision Tracker

Data & AI Advisory

Senior guidance before and during big decisions. An honest read before you commit, from a firm with nothing to sell you.

  • Data and AI strategy reviews: does the plan hold up in real workflows?
  • AI readiness and governance frameworks
  • Technology and vendor evaluation before you buy
  • Data literacy resources and AI bootcamps for teams
Ideal for Leaders weighing a data strategy, an AI investment, or a vendor choice who want an honest read before committing.
See it in action Global research organization data strategy review
Deliverables

What You Get

A Kayvea engagement doesn't end with a presentation. It ends with something your team can actually use — and keep using after we leave.

Process Flow Diagrams

Visual maps of how work actually moves through your organization. We make complexity visible so bottlenecks get fixed and everyone works from the same picture.

Data Dictionaries & Documentation

Clean, structured documentation of your data assets — what they are, where they come from, and how to use them. Built to be maintained, not abandoned.

Governance Frameworks

Practical policies and structures that make data management sustainable. Not theoretical — designed around how your organization actually operates.

Living Documentation Systems

Documentation workflows designed to be updated once and published everywhere. No more stale PDFs that nobody trusts.

Data Navigators & Reference Tools

Plain-language references that make a complex environment usable in minutes — what data is there, what it was designed for, and the quirks worth knowing first.

Working Prototypes

A real tool your team can test with real users, built in weeks, so a large build or purchase decision rests on something people have actually used.

Training Materials

Role-specific guides, workflows, and resources that help your team build capability and retain knowledge after the engagement closes.

Success Criteria & Outcome Reports

An agreed definition of what good looks like at the start, and an honest read against it at the end: expand, fix, or rethink.

Planning an investment, in the middle of a rollout, or sitting on data nobody can use?

Tell us what's getting in your way and we'll tell you if we can help.

Schedule a Conversation